MIRACLE

In every Medical Store, there is a need to automate their business. They need to manage their stock of medicines, medical equipments, expiry of medicines, billing etc. Managing all these things manually becomes difficult and if expiry medicine is given to customer then it’s a problem. So, every medical store requires a system through which their work becomes easy and organised. They will have the clear picture of the availability and shortage of stock and profit and loss analysis. Miracle solves the problem of every medical store in a very simple and user friendly way.

We’ll see now the features of Miracle and learn how to use this software.

CREATE COMPANY

Description: D:\basic\assets\img\med15.png

 

In the above screen, click on Create A New Company. Company will be your medical store’s name. You can create multiple Companies here. If you have multiple medical stores, you can create a separate Company for each medical store.

Type complete details of your Company in the screen below. Set Financial Year.

Description: D:\basic\assets\img\miracle\med126.png

There is an option , select this option if you want to copy complete data from old Company to new Company. When you select this option, click on Select Company to select the old Company from where you want to copy Masters to new Company.

Click on  to save the Company details otherwise click on

After saving details, software will ask to create Super User of Company.

Click on  and type the details.

Description: D:\basic\assets\img\med17.png

Add button will be changed to . Click on Save to create a User.

We can create multiple users in this software. We will come to ‘Creating Users’ section later on in this module.

Login to enter the Company.

Description: D:\basic\assets\img\med18.png

Here is the main screen with all the useful options and menus to operate a Company.

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ITEM CREATION

A businessman needs to manage stock and its details. So he needs a system to store and retrieve item details. Let’s see how to create Items and their details. Items are the stock- medicines and all the medical equipments kept in medical store.

Click on Items option on the right side menu or in Masters menu.

We’ll see the list of items which are already created in the software.

Description: D:\basic\assets\img\med26.png

 

ITEM ENTRY

Click on  to enter new item. Enter all the details of item like Item Name, Packing, Company(Marketing Company), salt etc.

   Description: D:\basic\assets\img\med28.png

Items Name can be the name of medicine or any medical equipments.

In Pharma Sale Bills, sometimes we need to print Packing of Item e.g. 1x10 Tabs or 15 Tabs Strip or 200 ml Bottle etc. This Packing you can specify here. This is alphanumeric field and needed for printing purpose only

The name of the medicine including packing details which will be printed on the bill.

It is a unique code for each medicine.

Marketing company of the item. Add new Company by pressing F3.

Type Company Name and click

Specify your state’s Tax Slab here. In Pharma trade different products carry different taxes. E.g. some products are in 5% Tax Slab on the other hand some products are in 12.5% tax slab. Miracle software gives you option to create your own tax slab also in case your state’s tax slab is not available. Press [F3] key to create a new tax slab. In future if state govt. Changes any rules and tax slab is changed then you need not ask for these changes from your software vendor, we have given a complete tax master. You can define your tax structure within a few seconds without any knowledge of law or accounts.

 

Specify the number of tablets contained in a strip. Useful in case of retail shop where customer wants items in strips as well as Loose e.g. customer may ask “Give me 2 Strips and 5 Loose Tablets”. In this case calculating manually becomes time consuming process. Using Miracle Software, you need to input “tabs Per Strip” only at the time of Item Master creation. And after that it will be calculating customer amount automatically.

 

In pharma trade, in 99% cases manufacturing Company of the item is different from the marketing company. You need to specify manufacturing company name here for printing on invoices.

Chemical ingredients/composition of the item. At the time of making Sale Bill, sometimes an item may be going out of stock, then salt search may help us finding an identical item with same composition. In another case, sometimes customers may want items with low MRP but same composition so entering salt name in this field will help us locate items of same composition at billing time.

Critical Level Settings

In Medical Shop, there are number of items/products. When items are running out of stock, it is very much difficult for the shopkeeper to keep a check which items are going to be out of stock or which items need to be ordered and which items should not cross the maximum limit. For this purpose, the businessman can setup minimum and maximum limits of different items according to his average sales. Using Miracle software, we can setup these limits at the time of creating item master.

Least Quantity of the item or “Reserve Quota” that must be available everytime in the shop.

Maximum quantity of the item that we can store in our shop. It helps minimizing expiry and money blockage.

Reorder level can also be considered as minimum level but generally it is a bit more than minimum level. At this level, the shopkeeper will

know which items need to be ordered. For eg. we have defined 10 piece as minimum level for a particular item, average daily sale of this item is 3 piece

and we know it will take 2 days to receive the item after order. Then, we will keep our Reorder level as 10+6 = 16.

 

In Pharma trade, some medicines fall under ‘Schedule H’, ‘Schedule H-1’ and ‘Narcotics’ categories. These

Items should not be sold without proper Doctor’s Prescription. As such, shopkeeper need to submit ‘Schedule H’, ‘Schedule H-1’ and ‘Narcotics’ Report every month. On medicine packing, it is also properly indicated if any medicine falls in any of these categories so you can select any of the option whichever is specified on the packing.

 

         1                                 2                 3                       4                 5                 6                 7                   8                             9                      10                      11         12
 


1.     Items are organised in batch nos. You can create multiple batches in this grid for every available batch in the stock.

2.     The date of manufacture of the item.

3.     The date of expiry of the item.

4.     Price to Stockist – This is the price at which stockist get items from the Company.

5.     Price to Retailer – The price at which retailer gets items from Stockist.

6.     Maximum Retail Price – Print rate of the item or end user price.

7.     Purchase Price + Expenses = Cost Price

8.     Barcode mentioned on the item – If barcode is not mentioned already, you can leave this field blank. Miracle software will automatically generate a unique barcode for this item.

9.     Item packs already available with the retailer.

10.            Items which are available as loose and not as a complete packet

11.            The value of the items which are available

12.            Click Del button to delete any row.

 

Click  to save the item details.

Click  to see the list of items as shown above.

 

Import your existing database in Miracle from Excel

If you are already using some other software or you have your list of Items in Excel format, don’t worry about the product entry. Using Miracle software, you can import all the items from Excel.

In Miracle folder, we have given sample Excel file format “Items Data Import.xls”. You need to copy your items data in this file. Make sure the data is entered in corresponding columns.

There can be the case wherein you purchase items from a supplier who is also using the same software, so instead of making each Item entry in your software, you can tell him to send you an Excel file which he can export from his software to MS-Excel. Since both of you are using same software, file formats are same, so you can import the same file into your software.

Description: C:\Users\Speed\Dropbox\Screenshots\Screenshot 2015-10-02 23.06.14.png

Click  to import the item data from MS-Excel provided Excel file should have the same column fields as in the software.

Click  to select the file containing data to be imported.

Type No. of Entries to be imported.

Click

 

 

There are various options on List of items screen like print, export items and various search options.

Click  to print all the records.

Click  to export all the items to MS-Excel.

 

There are various search options also.

shows the items page wise as

We can search the item by Item Name, Company or Vat%.

 

Double-click the record in  window and

a) click  if we wish to delete any item.

b) Make any changes in item details and click  to save changes.

 

PURCHASE ITEMS

Purchase means Stock IN. A Pharma trader needs to purchase items from suppliers if there is shortage in his medical store. He needs to make daily purchase entry of each item to maintain proper stock and accounts. Using Miracle software, no need to learn basics of Accounting or Computers. Very easy entry, just fill in the blanks.

Click on Purchase option on the right side menu or Entries menu.

Click on  to make new purchase entry.

Description: D:\basic\assets\img\miracle\med125.png

1)    Date:  Enter date of Purchase. Weekday is also shown based on the date typed. By default, maximum voucher date is shown. You can configure date to pick by default as current date or last voucher date from options.

2)    Select Terms of Purchase as Credit or Cash.

3)    Select Party. As soon as we select Party Name and press Enter, software shows the Party details like Ledger Balance, Credit Limit, Total Purchase, VAT No., Contact, Last Purchase etc.

In case you have made cash purchase then . No need to input 2 different entries for purchase and payment. Save your valuable time and energy, Just select Terms as Cash and Party Name as some supplier’s name. Ledger of Cash will get affected in accounts and on the other hand, in VAT Reports you will get Party name.

4)    Select Purchase Type – CST, Retail or VAT Purchase as shown in the screen.

Details of the Party selected are shown here.Description: D:\basic\assets\img\med32.png

Vch No., Bill No and Due Date comes automatically.

Select Item to be purchased. Press F3  to add new item or F4  to search an item.

While you are on item field, press F12 to select Transaction Log as Purchase, Purchase Return etc. For eg. while purchasing items, you are returning few items which you purchased earlier, then select Transaction Log as Purchase Return. After entering returned items, press F12 and select Transaction Log as Purchase to continue entering items being purchased.

Navigate to First, Previous, Next & Last Purchase entryAdjust Petty Purchase Returns in your purchase BillDescription: D:\basic\assets\img\miracle\med62.png

Item’s complete details are shown on the screen like Company Name, Tax, available stock, expiry and price details.

Items details are shown as we select Item Name.Description: D:\basic\assets\img\med33.png

Select Batch. As soon as Batch is selected, its details are shown.

Description: D:\basic\assets\img\miracle\med63.png

Type Quantity of Item and press Spacebar. We get this yellow screen.

 

SCHEME CALCULATION

 

In Pharma trade, a trader may get scheme from Company like free items. For eg. 10+2 or 100+10. Company demonstrate the scheme as 10+2. Trader may want any quantity. Now, no need to pick up calculator to calculate free goods for purchased quantity.

 

This screen comes by pressing Spacebar key while on ‘Price’ field.This screen comes by pressing Spacebar key while on ‘Qty’ field.Spacebar Key on Keyboard.Description: D:\basic\assets\img\miracle\med64.png

 

So here, type Scheme Qty, Scheme Free and press Enter or click

 

For eg. Scheme given by Company = 5+1(1 free with 5 items). We purchased 50 quantity so now, it will calculate free quantity as 10 once we input scheme.

 

DEAL CALCULATION

If a retailer does not take any free item and purchase the fixed quantity then price will be automatically adjusted for the purchased items. For eg. There is a scheme of 1 item free with 5 items and retailer wants only 5 items and does not want anymore so the price for that free item will be adjusted in purchased items means he has to pay less price than he would have paid if he took ‘free’ item.

Go to Price field and press Spacebar.

This way we can make purchase entries for more items.

Click  to save purchase entry.

Update, delete or print the Purchase Bill.

Double-click on Purchase Bill record. Make any changes if any and click

Click  to remove any voucher.

Click  to print the details. Following screen displays when we click

Select the options from the screen below and click

The Purchase Bill shows as below.

Select Dates range and click

All the Purchase Bills generated between specified dates are shown.

Select Credit to see Credit Purchase or Cash for Cash Purchase or both.

Total Cash and Credit Bills Amount are also shown.Search Bills by any option as Secondary search option.Search Bills by Party Name or Bill No. or any other option as Primary search option.Description: D:\basic\assets\img\miracle\med125.png

 

Click  to see the report.

The details of the selected Bill are shown at the bottom of the above screen.

Click  to see the details of items purchased against the selected Bill.

Click  to see the Ledger of selected Purchase Bill.

Click  to see the tax details of selected Bill.

shows the items details page wise like

Click  to print the Bill details.

Click  to print the Invoice  of the selected Bills.

Click on  to send Bill to MS-Excel.

 


There is an  and  facility also. We can export and import the details to and from MS-Excel.

 

CREATION OF PURCHASE CHALLAN

In regular business practice, sometimes material from supplier is received on challan and bill is yet to receive, in that case we can enter purchase challan

Sometimes, when the retailer makes multiple purchases of items on a single date, he creates Purchase Challan for those purchases and does not create separate Bills for each purchase made on same date. He just convert those Challans into a Bill for that date.

Click on Purchase Challan on the right side menu or Entries menu.

Description: D:\basic\assets\img\med35.png

Click  to create new Purchase Challan.

Type Date, Terms of Purchase – Cash/Credit.

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Select Party Name. Press F3 to add new Party.

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Click  to save Party Details.

Select New Party Name, Purchase Type.

Vch No., Bill No. and Due Date displays automatically.

Select Item Name, Batch. Type Quantity of item purchased. Price details displays automatically. This way, make more purchase entries for the same Challan.

Click  to save Challan details.

Create more Challans if any, for the same date as above.

CONVERSION OF CHALLANS INTO A BILL

Click on Purchase option on the right side menu or Entries menu.

Click on  on the Purchase window.

Type Date and Terms of Purchase – Cash/Credit.

As soon as we select Party Name, software displays yellow screen.

Description: D:\basic\assets\img\med38.png

Select Pending Challans which you wish to convert to Bill and click .

Description: D:\basic\assets\img\med39.png

Select the items we wish to convert to Bill and click

The items of both the Challans are displayed on the screen.

If you wish to make entries of more purchases, you can do that and click  to save the details.

Description: D:\basic\assets\img\med40.png

The new Purchase Bill and its details are shown  after conversion from Challans.

Description: D:\basic\assets\img\miracle\med40.png

In this way, convert Purchase Challans into a Bill.

CREATING SALE BILLS

Like a medical shopkeeper creates Purchase Bills, similarly, he creates Sale Bills for every sale made.

Click on Sale on the right side menu or Entries menu.

All the previously created Bills and their details are shown. The steps are the same as we did while creating Purchase Bill.

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Click  to create new Sale Bill.

 

Type Date and Terms of Sale – Cash/Credit.

Select Party Name. Press F3 to add new Party. As soon as we select Party Name, its details are shown like Ledger Balance, Cr. Limit, Total Sales, VAT No., Last Sale etc.

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Select Sale Type.

Vch No. and Bill No. displays automatically. Type Due Date to remind when to receive the payment for making Sale.

Select Item, Batch. The following screen comes as we select Batch.

Description: D:\basic\assets\img\miracle\med66.png

 

Type Quantity sold. Price details are displayed automatically.

Spacebar KeyThis small screen comes by pressing Spacebar key while on ‘Free’ field. Free value is calculated based on the values in this screen.Calculate Deal comes by pressing Spacebar key while on ‘Price’ field. Then price is automatically adjusted according to Deal. If we don’t want the price value to be adjusted, don’t press Spacebar on Price field. Then, only Basic Amount will be changed.Calculate Scheme comes by pressing Spacebar key while on ‘Qty’ field.Description: D:\basic\assets\img\miracle\med67.png

Click  to save Sale Bill.

Description: D:\basic\assets\img\med42.png

 

Click  to print the Bill.

The Sale Bill newly created and its details are shown.

Sometimes, a businessman wants to make any changes in the Bill like Quantity sold, price etc or he want to remove the Bill altogether, then double-click Bill record.

Description: D:\basic\assets\img\med43.png

Make any changes you wish and Click  to save the changes made in the Bill.

OR

Click  to remove any item entry or the complete Bill.

Description: D:\basic\assets\img\med44.png

CREATING SALE CHALLANS

Challan is a temporary Bill for any sale done on a particular date. After that, we can convert those challans into permanent Bill.

Click on Sale Challan on the right side menu or Entries menu.

Click  to create Sale Challans.

Description: D:\basic\assets\img\med45.png

Type Date and Terms of Purchase – Cash/Credit.

Select Party Name or Press F3 to add new Party for sale.

As soon as we select Party Name, its details are shown like Ledge Balance, Cr. Limit ,VAT No. etc.

Select Sale Type. Press F3 to add Sale Type.

Vch No., Bill No. and Due Date displays automatically.

Description: D:\basic\assets\img\med46.png

Make the entries of Items and  the Sale Challan.

Description: D:\basic\assets\img\med49.png

Afer saving details, software asks to print the Challan. Click Yes to print.

 

Create more Sale Challans same as above. It is completely similar to creating Purchase Challan.

CONVERT SALE CHALLANS TO BILL

Click on Sale on the right side menu or Entries menu.

All the previously created Sale Bills are shown.

Click  to create new Bill.

Description: D:\basic\assets\img\med50.png

Type Date, select Terms of Sale – Cash/Credit.

As soon as we select Party Name, software shows a yellow screen with Pending Challans in it.

Select the Challan we wish to convert to Bill and click

Description: D:\basic\assets\img\med51.png

Miracle shows the list of all the items in the selected Challan. Select the items you wish to convert to Bill and click .

Description: D:\basic\assets\img\med52.png

All the Challan items are shown in Sale Bill.  the Bill.

Description: D:\basic\assets\img\med53.png

Print the Bill if you wish.

Sale Challan is converted to Sale Bill now. New Sale Bill is shown with all its details.

Description: D:\basic\assets\img\miracle\med54.png

 

 

A sick man asking for medicine from pharmacistRETAIL SALE

Retail Sale is the sale made by retailer to general consumers. Retail sale can be Credit/Cash. In most cases, retail sale is made by Cash. Now, we’ll see how to make Retail Sale Bill.

Click on Retail Sale on the right side menu or Entries Menu of the main window.

Description: D:\basic\assets\img\miracle\med57.png

Click  to create new Retail Bill.

Type Date, Terms of sale- Cash/Credit.

Bill No. is generated automatically.

Description: D:\basic\assets\img\miracle\med58.png

 

As soon as we press Enter on Bill No. field, we get Customer Details screen. Type Customer Details and press Enter.

Select Item Name and Batch No. Type Packs, Loose. Item’s Price details displays automatically.

As soon as we select Item, its details are displayed.Description: D:\basic\assets\img\miracle\med68.png

Click  to save details. After saving, we can print. The report shows as below.

 



















































QUICK PAYMENT

Payment means money out. A businessman makes purchases of various goods from supplier on Credit basis and need to make payment for the same or any kind of expenses incurred like Telephone, Travelling, Electricity bills etc. So, he need to make payment entry in the software using Quick Payment option.

1)    Click on Quick Payment option on the right side menu or Entries menu.

2)    Select Date, Payment Mode as Cash or Bank Name(if payment is made by Cheque).

Receipt No. comes automatically.
3) Select Account Name to make the payment.
4) Balance amount is also shown. Type Total Amount, Discount Amt if any.

5)    Cash Amt is automatically calculated. Type remarks and click Save.

Navigate records as first, next, previous, last.Arrange records by ascending or descending order.Balance shows the amount to be paid.

 

Select records and click to print vouchers of payments made.

Double-click the record to make any changes. Details of the selected record will be displayed in the corresponding fields. Make the changes you wish and click  to save changes.

Description: D:\basic\assets\img\miracle\med69.png

Select records and click  to delete records.

QUICK RECEIPT

Receipt means money in. A businessman sells goods to number of customers on Credit basis. He make receipt entry for money received from them or any kind of income like rent, interest, interest on loan etc. So, he need to make receipt entry in the software using Quick Receipt option.

Click on Quick Receipt on the right side menu or Entries menu on the main window.

Description: D:\basic\assets\img\miracle\med60.png

In Quick Receipt window, options are the same as in Quick Payment window like Date, Payment Mode, Browse records, sort in ascending/descending, Print, Delete.

Type or select the details and click  to save the details.

The Receipts are displayed as below.

BANK ENTRY

Every businessman makes transactions through bank like Cash/Cheque deposit/Withdrawal in Bank, Online Transfer etc. So, it is very important to manage all the Bank transactions accurately. You can make Bank Entry in this software in a very simple way.

Click on Bank Entry option on the right side menu or Entries menu.

Select Date, Bank, Entry.

Description: D:\basic\assets\img\miracle\med70.png

Select Party Name. Type Amount and Remarks.

Click  to save Bank Entry.

 

Browse through records as first, previous, next, last.Description: D:\basic\assets\img\miracle\med71.png

Select records and click  to print the report.

Click  to delete records.

Sure, you can send me the complete list of items to order by email. The items will be sent to you within 2 business days.
 


Mam, I want to place a purchase order of various items for our medical store.PURCHASE ORDER

                                              

If a businessman wants to purchase items from his Supplier, he will raise a Purchase Order and send it to the Supplier. Then supplier sends all the items against that Order. And the businessman generates Purchase Bill for the items received from Supplier.

Let’s see how to create Purchase Order.

Click on Purchase Order in Entries menu.

All the options of the below screen are the same as Purchas Bills screen explained above.

Description: D:\basic\assets\img\miracle\med72.png

Click on  to create new Purchase Order.

Type Date. Weekday displays based on the date typed.

Select Terms of Purchase – Credit/Cash.

Select Party Name. Party details are shown as soon as we select Party.

Select Purchase Type – CST, Retail or VAT. Vch No. and Bill No. displays automatically.

Select Item Name, Batch. As soon as we select Batch, screen shows the number of items purchased in the selected Batch.

Type Quantity of item to be purchased. Price details are displayed after typing Quantity. You can define Scheme and Deal also as explained earlier at the time of Purchase Entry.

Description: D:\basic\assets\img\miracle\med73.png

All the details of the current Purchase Order displays at the bottom of the screen.

Click  to save Purchase Order details.

The newly created Purchase Orders are shown as below.

Cash and Credit Bills Amount is shown.All the items and its details, Ledger Posting, Tax details included in this Purchase Order are shown.

Description: D:\basic\assets\img\miracle\med76.png

Select the Purchase Orders and click  to print all the Purchase Orders along with Order amounts.

Click  to print complete details of all Purchase Orders made between the specified dates range.

 

Double-click the Order to make any changes, print or delete the Order.

Description: D:\basic\assets\img\miracle\med75.png

Purchase Order newly created shows as below.

Click  to save any changes made or click  to remove Purchase Order.

These pending Purchase Orders will be reflected while you create Purchase Bill at the time of purchasing items included in Purchase Order.

Let’s see how.

Go to Purchase option. As soon as we select Party, its pending Orders are displayed.

Click  and all the items included in that Purchase Order are also displayed.

This way you can make Purchase Bill of all Pending Orders/Challans.

Description: D:\basic\assets\img\miracle\med77.png

Like Purchase Order, let’s see how to create Sale Order.

SALE ORDER

Sale Order is made when a businessman gets the order from Customers for the items to be sold to them.

Click on Sale Order in Entries menu.

Description: D:\basic\assets\img\miracle\med78.png

The options in the Sale Order screen are same as explained earlier in Purchase Bill, Sale Bill, Purchase Order etc in this module.

Click  to create new Sale Order.

Make Sale Order entry for the items to be sold and click  to save the order.

All the options are same as in Purchase Order like Calculate Scheme, Free item, Deal etc so not explained again.

Description: D:\basic\assets\img\miracle\med79.png

After saving Order, software asks you to print. The printed Order shows as below.

Select Date Range and click . The newly created Sale Order displays as below with all its details.

Sale Order DetailsDescription: D:\basic\assets\img\miracle\med80.png

This Sale Order will be reflected while creating Sale Bill at the time of selling the items included in this Order.

Description: D:\basic\assets\img\miracle\med81.png

In this way, we can convert multiple pending Orders/Challans into Bill.

PURCHASE RETURN CHALLAN

A businessman purchases items from his Suppliers and sometimes, he needs to return few items which he had purchased, due to some reasons like expiry, breakage or wrong item received on a condition that these items will be adjusted when he will get his next purchase. In that case, he creates Purchase Return Challan for the items to be returned.

Purchase Return Challan Items can be adjusted in Purchase Bill as well as Purchase Return.

Click on Purchase Return Challan in Entries menu.

Description: D:\basic\assets\img\miracle\med82.png

Click  to create new Purchase Return Challan.

Make items entries and  the details.

Description: D:\basic\assets\img\miracle\med83.png

After saving details, you can print the Challan.

The newly created Purchase Return Challan shows as below.

Take the print out of the selected Challans.Description: D:\basic\assets\img\miracle\med84.png

If you want the amount of the returned items to be adjusted in the amount of the items you are purchasing now, then create Purchase Bill. Pending Purchase Return Challans will be reflected in Purchase Bill.

CREATING PURCHASE BILL

Pending Purchase Return ChallanDescription: D:\basic\assets\img\miracle\med85.png

The amount of the returned items is adjusted with the amount of purchased items shown as below.

Purchased items detailsReturned items amount deducted from purchased items amountDescription: D:\basic\assets\img\miracle\med86.png

 

Purchase Bill amount adjusted with Return Challan amount.Description: D:\basic\assets\img\miracle\med87.png

Create Purchase Return Bill if you are sending back the items to be returned and want the paid amount of returned items back.

CREATING PURCHASE RETURN BILL

Pending Purchase Return Challan and its itemsDescription: D:\basic\assets\img\miracle\med88.png

 

Challan Item detailsDescription: D:\basic\assets\img\miracle\med89.png

 

Challan converted into Purchase Return Bill.Description: D:\basic\assets\img\miracle\med90.png

Same thing applies to Sale Return Challan as you did in Purchase Return Challan.

CREATING SALE RETURN CHALLAN

Description: D:\basic\assets\img\miracle\med91.png

the details and print Sale Return Challan report.

The newly created Sale Return Challan shows as below.

Newly created Sale Return Challan and its details below.Description: D:\basic\assets\img\miracle\med92.png

If customer wants the amount of the returned items to be adjusted in the amount of the items he wants to purchase now, then create Sale Bill. Pending Sale Return Challans will be reflected in Sale Bill.

Pending Sale Return Challan and its items.Description: D:\basic\assets\img\miracle\med93.png

 

Sold item detailsReturned items amount deducted from sold items amountDescription: D:\basic\assets\img\miracle\med94.png

Print the Sale Bill as follows.

 

Sale Bill amount adjusted with Return Challan amount.Description: D:\basic\assets\img\miracle\med95.png

Create Sale Return Bill if customer has sent back the items to be returned and want the paid amount of returned items back.

CREATING SALE RETURN BILL

Pending Sale Return Challan and its itemsDescription: D:\basic\assets\img\miracle\med96.png

 

Challan Item detailsDescription: D:\basic\assets\img\miracle\med97.png

the details and print Sale Return Bill.

 

Challan converted into Sale Return BillDescription: D:\basic\assets\img\miracle\med98.png

CREDIT NOTE

Credit Note is a document which is sent by the seller to the buyer for a credit to be raised for the buyer. The seller usually issues a Credit Note for the same or lower amount than the invoice, and then repays the money to the buyer or adjusts it against a balance due from other transactions or next purchase.

A credit note contains all the items, their quantities and agreed prices for items the seller provided the buyer, but the buyer returned or did not receive. It may be issued in the case of damaged goods, errors or allowances. In respect of the previously issued invoice, a Credit Note will reduce or eliminate the amount the buyer has to pay.

This is received if the goods are incomplete, damaged, or incorrect; customers may also receive one if they paid too much money, or if they had been overcharged.

A credit note is issued in various situations to correct a mistake such as when

(1) an invoice amount is overstated

(2) correct discount rate is not applied

(3) goods spoil within guaranty period

(4) they do not meet the buyer's specifications and are returned.

Also called Credit Memo.

RAM MEDICOS
VAT No. 4556678765
				CREDIT NOTE NO. CR001
				DATE : 18-10-2015
				32, East of Kailash
				New Delhi-340010
				Tel No : 011-32546565
				Mobile : 9857648589	

			
QTY	Description	Price	Discount	Net Price
5	Rough Skin Remover	5000	450	4550

Credit Note Total : Rs. 450
For eg. A seller has sold some items worth Rs. 5000 to the buyer and later realizes that he should give some discount of 9% on those items to the buyer. In that case, he issues a Credit Note of Rs. 450 to the buyer.

To: Ajay Verma
Cure Medicos
PO Box # 234
Halfway House
1684
VAT No: 34545657787
 




Credit Note-– amount to be paid less

Debit Note-– amount to be paid more

 

 

 

 

DEBIT NOTE

Debit Note is a document sent by the seller to the buyer for a debit to be raised for the buyer. The seller usually issues a debit note when he has undercharged the buyer.

Actually Debit Note can be sent by seller or buyer.

A seller might also issue a debit note instead of an invoice in order to adjust upwards the amount of an invoice already issued (as if the invoice is recorded in wrong value).

Debit Note can be sent by buyer when

1)    He is overcharged.

2)    He returns back the goods

 

BREAKAGE CHALLAN

A businessman when he finds some items which are purchased from Supplier are broken or expired, he creates a Breakage Challan and get the payment against the Challan from Supplier or get the replacement of the items in which the amount of breakage items are adjusted with the items replaced or purchased.

Click on Breakage Challan in Entries Menu.

Description: D:\basic\assets\img\miracle\med100.png

Description: D:\basic\assets\img\miracle\med102.png

Select items by Item Name, Company, Batch and click

Description: D:\basic\assets\img\miracle\med101.png

the details.

Now, let’s make Purchase Bill entry and include Breakage Challan details.

Pending Breakage Challan and its details.Description: D:\basic\assets\img\miracle\med103.png

Breakage ItemsAmount of Breakage items deducted from purchased itemsNewly purchased ItemsDescription: D:\basic\assets\img\miracle\med104.png

REPORTS

You can see all kinds of reports in Reports menu.

Description: D:\basic\assets\img\miracle\med105.png

LOG BOOK

A log book is a systematic daily record of activities and transactions like Purchase, Sale, Return, Order, Receipts, Payments etc.

Click on Log Book in Reports menu.

Select Account Name and dates range. Click

There are various options in Log Book Screen like Ledger, Statement, Handy Ledger etc.

Click on each of these options to see their details.Description: D:\basic\assets\img\miracle\med106.png

the Log Book.

Description: D:\basic\assets\img\miracle\med107.png

Print the statement.

Description: D:\basic\assets\img\miracle\med108.png

Print the Handy Ledger

Select any one of these options to see the Log.Description: D:\basic\assets\img\miracle\med109.png

Print Bill wise Log

Description: D:\basic\assets\img\miracle\med110.png

Description: D:\basic\assets\img\miracle\med111.png

Print Monthly Summary.

Description: D:\basic\assets\img\miracle\med112.png

Description: D:\basic\assets\img\miracle\med113.png

CASH BOOK

Cash Book shows all the cash transactions like Cash Deposit/Withdrawal in Bank, Cash Receipt/Payment, Cash Sale etc.

Description: D:\basic\assets\img\miracle\med114.png

Print Cash Book.

OUTSTANDING ANALYSIS

It is a report to find out the receivables and payables which are outstanding and due from different parties.

Amounts to be receivedDescription: D:\basic\assets\img\miracle\med115.png

Description: D:\basic\assets\img\miracle\med116.png

Description: D:\basic\assets\img\miracle\med117.png

Description: D:\basic\assets\img\miracle\med118.png

There are different search options in outstanding analysis screen. You can search the record by Account, Group, Mobile, City, amount greater than, amount less than.

SALE REGISTER

Sale Register records all the transactions of sale made to retailers or general consumers. It shows the complete details of items and their price.

Select Dates range and click

Primary Search optionSecondary Search optionExport the Sale Register to MS-Excel.Description: D:\basic\assets\img\miracle\med119.png

 

shows the records pagewise as

Click  to print Sale Register.

 

SALE BILLS

This report shows Sale Bills created in particular period. Select Dates and click

Primary Search optionSecondary Search optionOpen Sale Bills record in MS-Excel.Description: D:\basic\assets\img\miracle\med120.png

RETAIL SALE REGISTER

It shows the transactions of sale made to general consumers.

Select Dates range and click

Export the records in MS-Excel fileDescription: D:\basic\assets\img\miracle\med121.png

You can see Retail Sale Register in Expanded Form also.

Click on Report - > Sale Register - > Retail Sale Register-Expanded

Description: D:\basic\assets\img\miracle\med122.png

SALE BILLS SHEET

This sheet displays the list of all the Sale Bills and their details created in a particular period.

Description: D:\basic\assets\img\miracle\med123.png

SALE SUMMARY – ITEM WISE

This report shows Item wise summary of all the sale transactions in a particular period.

Select dates and click

Export the records to MS-Excel fileDescription: D:\basic\assets\img\miracle\med124.png

Click  to print Sale Summary report.

SALE SUMMARY – COMPANY WISE

This report shows Company wise summary of all the sale transactions in a particular period.

Select to display records page wise.

Paid + FreeValuation of the item optionsDescription: D:\basic\assets\img\miracle\med127.png

SALE SUMMARY – CUSTOMER WISE

This report shows Customer wise Summary of all the sale transactions made in a particular period.

Secondary Search option Primary Search option Description: D:\basic\assets\img\miracle\med130.png

SALE SUMMARY – GROUP WISE

This report shows Group wise Summary of all the sale transactions made in a particular period.

Paid + Free QuantityDescription: D:\basic\assets\img\miracle\med131.png

SALE SUMMARY – CITY WISE

Description: D:\basic\assets\img\miracle\med132.png

GROUP WISE SALE SUMMARY

This report shows Sale summary for different groups.

Description: D:\basic\assets\img\miracle\med133.png

Click  to see the following report.

Description: D:\basic\assets\img\miracle\med134.png

Click  to print report.

CUSTOMER Vs. ITEM SALES ANALYSIS

This report shows Party wise Sales Summary.

Select any of the optionsDescription: D:\basic\assets\img\miracle\med135.png

Select the desired options and click

Description: D:\basic\assets\img\miracle\med136.png

COMPANY Vs. GROUP SALES

Choose one of the optionsDescription: D:\basic\assets\img\miracle\med137.png

 

Open the report in MS-ExcelDescription: D:\basic\assets\img\miracle\med138.png

Click  to see the report.

COMPANY Vs. CITY SALES

Description: D:\basic\assets\img\miracle\med139.png

 

Description: D:\basic\assets\img\miracle\med140.png

COMPANY Vs. ITEM SALES

Description: D:\basic\assets\img\miracle\med141.png

 

Description: D:\basic\assets\img\miracle\med142.png

COMPANY Vs. CUSTOMER

Description: D:\basic\assets\img\miracle\med143.png

 

Description: D:\basic\assets\img\miracle\med144.png

COMPANY ITEMS Vs. CUSTOMER SALES

This report shows sale summary of items belonging to a particular Company sold by different customers.

Description: D:\basic\assets\img\miracle\med145.png

 

Description: D:\basic\assets\img\miracle\med146.png

CUSTOMERS Vs. COMPANY ITEM SALES

Description: D:\basic\assets\img\miracle\med147.png

 

Description: D:\basic\assets\img\miracle\med148.png

SCHEDULE H1 REPORT

A pharmacist purchases Schedule H1 drugs also which are to be sold on Doctor’s prescription.

He can see the report of all the items belonging to Schedule H1.

Select the dates range during which the items are sold and click

Description: D:\basic\assets\img\miracle\med149.png

Click  to print the report.

SCHEDULE H REPORT

Description: D:\basic\assets\img\miracle\med150.png

 

FREE SUPPLY REGISTER

This report shows the details of the items which are sold as free with paid items.

Description: D:\basic\assets\img\miracle\med151.png

Description: D:\basic\assets\img\miracle\med152.png

SALE BILLS WITH TAX DETAILS

Description: D:\basic\assets\img\miracle\med153.png

Description: D:\basic\assets\img\miracle\med154.png

SALE RETURNS WITH TAX DETAILS

Description: D:\basic\assets\img\miracle\med155.png

 

PURCHASE REGISTER

Description: D:\basic\assets\img\miracle\med156.png

 

 

PURCHASE RETURN REGISTER

Description: D:\basic\assets\img\miracle\med157.png

CREDIT NOTE REGISTER

Description: D:\basic\assets\img\miracle\med158.png

 

PURCHASE ORDER REGISTER - PENDING

Description: D:\basic\assets\img\miracle\med159.png

PURCHASE BILLS SHEET

Description: D:\basic\assets\img\miracle\med160.png

PURCHASE RETURN BILLS SHEET

Description: D:\basic\assets\img\miracle\med161.png

GROUP WISE MONTHLY PURCHASES

Description: D:\basic\assets\img\miracle\med162.png

COMPANY WISE MONTHLY PURCHASES

Description: D:\basic\assets\img\miracle\med163.png

PURCHASE ANALYSIS CHART

Groups in rowsCompanies in ColumnsDescription: D:\basic\assets\img\miracle\med164.png

Groups in expanded formDescription: D:\basic\assets\img\miracle\med165.png

Groups and Companies in reverse position. Groups are in columns now and Companies are in rows.Description: D:\basic\assets\img\miracle\med166.png

PURCHASE SUMMARY-ITEM WISE

ITEMSDescription: D:\basic\assets\img\miracle\med167.png

PURCHASE SUMMARY-COMPANY WISE

All the drug selling companiesDescription: D:\basic\assets\img\miracle\med168.png

PURCHASE SUMMARY – PARTY WISE

SUPPLIERSDescription: D:\basic\assets\img\miracle\med169.png

PURCHASE SUMMARY-GROUP WISE

Description: D:\basic\assets\img\miracle\med170.png

 

PURCHASE SUMMARY – CITY WISE

Description: D:\basic\assets\img\miracle\med171.png

ITEM Vs. GROUP PURCHASE

Description: D:\basic\assets\img\miracle\med172.png

Description: D:\basic\assets\img\miracle\med173.png

SUPPLIER Vs. ITEM PURCHASE

Description: D:\basic\assets\img\miracle\med174.png

Description: D:\basic\assets\img\miracle\med175.png

CITY Vs. ITEM PURCHASE

This report shows the Summary of all the items purchased from a particular city or selected cities or all the cities in which a pharmacist is dealing.

Description: D:\basic\assets\img\miracle\med176.png

Description: D:\basic\assets\img\miracle\med177.png

 

COMPANY Vs. GROUP PURCHASE ANALYSIS

Description: D:\basic\assets\img\miracle\med178.png

This report can be opened in MS-Excel.Description: D:\basic\assets\img\miracle\med179.png

COMPANY Vs. CITY PURCHASE

Description: D:\basic\assets\img\miracle\med180.png

Description: D:\basic\assets\img\miracle\med181.png

COMPANY Vs. ITEM PURCHASE

This report shows Purchase Summary of the items belonging to particular Pharma Company.

Description: D:\basic\assets\img\miracle\med182.png

Description: D:\basic\assets\img\miracle\med183.png

 

COMPANY Vs. SUPPLIER PURCHASE ANALYSIS

Description: D:\basic\assets\img\miracle\med184.png

Description: D:\basic\assets\img\miracle\med186.png

SCHEDULE H1 ITEMS: PURCHASE REPORT

Description: D:\basic\assets\img\miracle\med187.png

SCHEDULE H ITEMS: PURCHASE REPORT

Description: D:\basic\assets\img\miracle\med188.png

PURCHASE BILLS WITH TAX DETAILS

Description: D:\basic\assets\img\miracle\med189.png

Description: D:\basic\assets\img\miracle\med190.png

PURCHASE RETURNS WITH TAX DETAILS

Description: D:\basic\assets\img\miracle\med191.png

Description: D:\basic\assets\img\miracle\med192.png

STOCK SUMMARY

 ValueQty x value= CombinedQuantitySelect any CompanySelect one of the optionsDescription: D:\basic\assets\img\miracle\med236.png

STOCK REPORT

Description: D:\basic\assets\img\miracle\med238.png

Following are the various search and select options.

Description: D:\basic\assets\img\miracle\med237.png

ITEM WISE STOCK

Description: D:\basic\assets\img\miracle\med195.png

STOCK STATUS

Description: D:\basic\assets\img\miracle\med196.png

BATCH WISE STOCK

Description: D:\basic\assets\img\miracle\med197.png

STOCK/SALES REPORT

Description: D:\basic\assets\img\miracle\med198.png

 

 Description: D:\basic\assets\img\miracle\med199.png

COMPANY STOCK STATEMENT

Description: D:\basic\assets\img\miracle\med200.png

STOCK DAY BOOK

Description: D:\basic\assets\img\miracle\med201.png

DAILY STOCK

Description: D:\basic\assets\img\miracle\med202.png

STOCK VALUATION

Description: D:\basic\assets\img\miracle\med203.png

RATE LIST

Description: D:\basic\assets\img\miracle\med204.png

Description: D:\basic\assets\img\miracle\med205.png

Description: D:\basic\assets\img\miracle\med206.png

 

EXPIRY REGISTER

Description: D:\basic\assets\img\miracle\med207.png

Description: D:\basic\assets\img\miracle\med208.png

BREAKAGE CHALLAN REPORT

Description: D:\basic\assets\img\miracle\med209.png

BREAKAGE CHALLAN REGISTER – PENDING

Description: D:\basic\assets\img\miracle\med210.png

BREAKAGE CHALLAN REGISTER – CLEAR

Description: D:\basic\assets\img\miracle\med211.png

BREAKAGE CHALLAN REGISTER - ALL

Description: D:\basic\assets\img\miracle\med212.png

BREAKAGE RECEIPT REGISTER

Description: D:\basic\assets\img\miracle\med213.png

VAT REPORTS

Description: D:\basic\assets\img\miracle\med214.png

Description: D:\basic\assets\img\miracle\med215.png

 

Description: D:\basic\assets\img\miracle\med216.png

Description: D:\basic\assets\img\miracle\med217.png

Description: D:\basic\assets\img\miracle\med218.png

Description: D:\basic\assets\img\miracle\med219.png

Description: D:\basic\assets\img\miracle\med220.png

VAT SUMMARY

Description: D:\basic\assets\img\miracle\med221.png

 

VAT REGISTER

Description: D:\basic\assets\img\miracle\med222.png

SALE TAX ACCOUNT REGISTER

Description: D:\basic\assets\img\miracle\med223.png

 

UTILITIES

PARTY/COMPANY DISCOUNT

Go to Utilities and click on Party / Company Discount.

Select Party Name and press Enter. You will see list of companies alongwith the option to enter Discount for Cash and Credit Billings.

Set Discount % for each individual Company or Set common discount for all Companies(at the bottom of the screen).

Description: D:\basic\assets\img\miracle\med224.png

Click  to apply the discount settings.

Click  to save the settings for the select Party.

Description: D:\basic\assets\img\miracle\med225.png

 

All the parties will show here after saving their Discount settings. Double click any of them to make any changes or remove the complete setting of Discount.Description: D:\basic\assets\img\miracle\med226.png

GROUP/COMPANY DISCOUNT

As you applied Discount settings for different parties, you can set Discount rate for different Groups.

Description: D:\basic\assets\img\miracle\med227.png

Select Group Name and press Enter.

Enter Discount rates for each individual Company and click .

Description: D:\basic\assets\img\miracle\med228.png

Description: D:\basic\assets\img\miracle\med229.png

PARTY WISE RATES

You can set special rates to different parties for a particular drug Company.

Description: D:\basic\assets\img\miracle\med230.png

Select Party Name, Company Name and press Enter.

Enter Special Rates and Discount for the items and click

Description: D:\basic\assets\img\miracle\med231.png

Search for any party by typing Party Name and press Enter.All the Parties are shown here after specifying rates. Double click on any party to see its details or  make any changes or remove the complete setting.Description: D:\basic\assets\img\miracle\med232.png

Click  to print the Rate List.

Description: D:\basic\assets\img\miracle\med233.png

Click  to apply the same rate setting to another Party.

Description: D:\basic\assets\img\miracle\med234.png

There is an  Import and Export facility through MS-Excel.

Description: D:\basic\assets\img\miracle\med235.png